Privacy Policy
Introduction and Scope
Barberini Limited (the "Company", "we", "us", or "our") is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard personal information obtained through our website, including when users: (a) register an account; (b) submit service provider applications; (c) request specification calculations; or (d) request delivery cost calculations. By using our website or submitting any personal information via these forms, you agree to the terms of this Privacy Policy. This policy applies to all visitors, users, and others who provide personal data via our site.
What Data Is Collected
We only collect personal data that is necessary for the purposes described in this policy. Depending on the form or service you use, we may collect the following information:
Identity and Contact Details: Name, email address, telephone number, postal address, and other contact information provided during registration or in inquiry forms.
Account Information: If you register an account, we collect login credentials (such as username and password) and any profile information you choose to provide.
Service Provider Application Data: If you apply as a service provider, we may collect information about your business or profession (e.g. company name, job title, qualifications, experience, or any documentation you submit as part of your application).
Request Details: For specification calculation or delivery cost requests, we collect details related to your inquiry. This may include technical specifications or requirements you submit for calculation, delivery addresses or destination details, and any other information you provide to help us fulfill your request.
Usage Data: When you use our website, certain technical data may be collected automatically. This can include your IP address, browser type, device information, and browsing actions on our site. We use this data to maintain security and improve user experience (for example, to prevent fraud or diagnose technical issues). We do not use this data to personally identify you, and it is generally analyzed on an aggregated basis.
We do not intentionally collect sensitive personal data (such as information about health, racial or ethnic origin, political opinions, etc.) through our website. We ask that you refrain from providing such data in any forms. If you do choose to submit sensitive information, you consent to our processing of that information for the purposes you provided it.
How We Use the Data
We use the personal data collected for specific, stated purposes and will not process it in a manner incompatible with those purposes. The ways we use your data include:
Providing and Managing Services: We use your information to create and manage your user account (for registrations), to review and process service provider applications, and to fulfill your requests for specification calculations or delivery cost estimates. For example, details you provide in a specification request are used to perform the necessary calculations and respond with the results, and delivery addresses are used to calculate shipping or delivery costs as requested.
Communication: We use contact information (such as email or phone number) to communicate with you regarding your account or requests. This includes sending confirmations, responses to inquiries, results of calculations, application status updates, and any necessary follow-up. We may also use your contact details to notify you about important changes to our services or this policy.
Improvement of Services: Personal data (and aggregated usage data) helps us understand user needs and improve our offerings. For instance, we might analyze specification request trends or feedback to enhance our calculation tools, or review how users navigate our site to improve functionality. Any analytics or improvements are carried out in line with data protection principles and, where possible, use anonymized or aggregated information.
Legal and Security Purposes: We may process personal data as necessary to comply with legal obligations or to protect the rights and safety of our users, the Company, or others. For example, we might retain certain information to meet record-keeping requirements, or use data to prevent fraud, resolve disputes, enforce our website’s terms of use, or respond to lawful requests from authorities.
We will not use your personal data for any purpose that is not disclosed in this Privacy Policy without obtaining your consent or unless required or permitted by law. We do not engage in automated decision-making or profiling that produces legal or similarly significant effects on you, based solely on the personal data collected through the website.
Legal Basis for Processing
Our processing of your personal data is carried out on one or more of the following legal bases, in accordance with applicable data protection laws (such as the EU General Data Protection Regulation (GDPR)):
Consent: In many cases, we rely on your consent to process the personal data you provide. By voluntarily filling out our forms (registration, applications, or requests) and submitting your information, you consent to the processing of that data for the specific purpose of that form. For example, when you submit a service provider application or request a delivery cost calculation, you consent to our use of the data to evaluate your application or provide the requested estimate. You have the right to withdraw your consent at any time (see User Rights below), though note that doing so will not affect the lawfulness of processing based on consent before its withdrawal.
Performance of a Contract or Pre-Contractual Steps: When you register an account or request our services, we process your data as necessary to enter into or perform a contract with you. For instance, processing your email and password is necessary to create your user account and allow you to log in; using your contact and request details is necessary to provide the specification calculation or delivery quote you have requested.
Legitimate Interests: We may process certain data as needed for our legitimate business interests, provided those interests are not overridden by your data protection rights. This includes using data to improve our website’s functionality, to secure our systems, to prevent misuse of our services, or to communicate with you about similar services you have requested. When relying on legitimate interests, we always consider the potential impact on your rights and will provide clear information and an option to object when required.
Legal Obligation: In some cases, we must process or retain certain personal information to comply with a legal obligation. For example, if applicable laws require us to retain records of transactions or communications, or to verify identities for fraud prevention or regulatory compliance, we will process personal data for those purposes.
If we ever need to process personal data for a purpose that requires your consent and none of the above legal bases apply, we will seek your consent explicitly at that time. You are free to refuse or withdraw such consent without detriment (other than our inability to provide related services).
Data Storage and Protection
We take the security and confidentiality of your personal data seriously. The data we collect from you is stored on secure servers, and we employ appropriate technical and organizational measures to protect it against unauthorized access, alteration, disclosure, or destruction. These measures include encryption of data where appropriate, firewalls, access controls restricting who within our organization can access your information, and regular monitoring of our systems for vulnerabilities or breaches.
Personal data will be stored only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. This means:
Account information is retained while your account remains active. If you decide to close your account, or if your account is inactive for an extended period, we will either delete your personal data or anonymize it after a reasonable time, unless we are required to keep it longer (for example, to comply with legal obligations or resolve disputes).
Service provider application data is retained for the duration of the application review process and for a reasonable period thereafter. If your application is successful, relevant information may be kept on file as part of our business relationship (and subject to any further privacy terms we agree with you). If your application is not accepted, we may retain the application data for a short period in case of queries or to consider you for future opportunities, but we will not keep it indefinitely.
Data from specification calculation or delivery cost requests is generally kept until we have delivered the requested information or service, and for a short period thereafter to address any follow-up questions or issues. We may archive such inquiries (with personal identifiers removed when possible) to help us improve our services.
We may retain certain information for longer if necessary to comply with legal retention obligations (for example, records of transactions or correspondence as required by commercial or tax laws) or to protect our legal rights. In all cases, when personal data is no longer needed for the stated purposes, we will securely erase or anonymize it.
While we strive to protect your information, please note that no method of transmission over the internet or method of electronic storage is 100% secure. However, we continuously update and audit our security practices to mitigate risks. In the unlikely event of a data breach that poses a risk to your rights and freedoms, we will notify you and the appropriate authorities as required by law.
If we transfer or store personal data in other jurisdictions (for example, if we use cloud services or our parent company’s servers located in another country), we will ensure that adequate safeguards are in place in compliance with applicable data protection laws. This may include using contracts approved for data transfers (such as the EU Commission’s Standard Contractual Clauses) or ensuring the recipient country has been recognized as providing an adequate level of data protection.
Sharing of Personal Data
We treat your personal data with care and confidentiality. We do not sell or rent your information to third parties. We will only share your data in the following circumstances and with appropriate safeguards:
Within Our Company and Affiliates: Your information may be accessed by authorized personnel within Barberini Limited who need it to perform their duties (such as the team handling user accounts or customer requests). We may also share data with affiliated companies or our parent companyif necessary for operational purposes, such as centralized IT infrastructure, processing your requests, or where you have dealings with multiple entities in our corporate group. In all such cases, affiliated parties are bound to protect your data in accordance with this policy and applicable law.
Service Providers and Partners: We may share personal data with trusted third-party service providers who perform functions on our behalf. For example, this can include website hosting providers, IT support, email delivery services, analytics providers, or courier and logistics companies involved in fulfilling a delivery cost request or actual delivery. When we engage third-party processors, we ensure they are contractually obligated to handle your data securely and only for the purposes we specify, in line with this Privacy Policy.
Legal Compliance and Protection: We may disclose personal information to governmental agencies, regulators, courts, or other third parties when we believe in good faith that such disclosure is required to (a) comply with a legal obligation, subpoena, or court order; (b) enforce our terms of service or other agreements; (c) investigate or protect against legal claims; or (d) protect the rights, property, or safety of Barberini Limited, our users, employees, or the public. In such cases, we will only share the information that is reasonably necessary for the specific purpose and, when appropriate, will inform you of such disclosure.
Business Transfers: If the Company undergoes a business transaction such as a merger, acquisition, restructuring, or sale of assets, personal data may be transferred to the successor or affiliate as part of that process. In such an event, we will ensure that the new owner will continue to honor the privacy rights and obligations as described in this policy, or we will provide notice and choices to users if data would be used in a materially different manner.
Aside from the above, any sharing of your personal data would require your explicit consent. We remain responsible for the handling of your personal data by any third party that we engage to process it on our behalf, and we will ensure adequate protection through contractual agreements and monitoring as required by law.
User Rights
As a user of our website and services, you have certain rights regarding your personal data under data protection laws. We are committed to upholding these rights. You may exercise the following rights at any time by contacting us (see Contact Information below):
Right of Access: You have the right to request confirmation of whether we are processing your personal data, and if so, to request a copy of the data we hold about you. We will provide this information, along with details on how we use your data, who we share it with, and how long we retain it, in a concise and transparent manner.
Right of Rectification: If any of your personal data we have is inaccurate or incomplete, you have the right to request that we correct or update it. We encourage you to keep your information up-to-date and will promptly make the requested corrections.
Right to Erasure: You have the right to request deletion of your personal data in certain circumstances, often referred to as the "right to be forgotten." You can request that we erase your data if it is no longer needed for the purposes for which it was collected, if you have withdrawn consent and no other legal basis for processing applies, or if you believe our processing is unlawful. Please note that we may need to retain certain information when required by law or for legitimate business purposes (we will inform you if so).
Right to Restrict Processing: You can ask us to limit the processing of your personal data in specific situations. For example, if you contest the accuracy of your data, you can request that we restrict processing until we verify its accuracy; or if you have objected to processing (see the right to object below), you can request restriction while we consider your objection.
Right to Data Portability: Where we process your information based on your consent or a contract with you, and the processing is carried out by automated means, you have the right to obtain the personal data you provided to us in a structured, commonly used, machine-readable format. You also have the right to request that we transmit that data directly to another data controller, where technically feasible.
Right to Object: You have the right to object to our processing of your personal data when such processing is based on our legitimate interests or on public interest/exercise of official authority (which is not applicable in our case), including any profiling based on those grounds. You also have the absolute right to object to your personal data being used for direct marketing purposes. If you raise an objection, we will carefully review the reasons and stop or adjust processing unless we have compelling legitimate grounds to continue that do not infringe on your rights (or unless the processing is needed for legal claims).
Right to Withdraw Consent: If we are processing your personal data based on your consent, you have the right to withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of any processing done prior to your withdrawal. Once consent is withdrawn, we will stop the related processing activities. For example, if you consented to receive marketing emails, you can opt out at any time and we will cease sending them.
Right to Lodge a Complaint: If you believe your data protection rights have been violated, you have the right to lodge a complaint with a supervisory data protection authority. If you are in the European Union, this would typically be the authority in the country of your residence or where the alleged infringement occurred. We would, however, appreciate the chance to address your concerns directly before you approach a regulator, and we welcome you to contact us to resolve any issue.
We will not discriminate against you for exercising any of these rights. To protect your privacy, we may request additional information from you to verify your identity before fulfilling certain requests (such as access or deletion requests) to ensure that we do not disclose data to the wrong person or delete data by mistake.
We strive to respond to all legitimate requests promptly and at least within the timeframes required by law (typically within one month, extendable if necessary under certain circumstances). There is no fee for exercising your rights; however, if your requests are manifestly unfounded or excessive (for instance, repetitive requests), we may charge a reasonable fee or refuse to act on the request as permitted by law.
Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal data, please contact us. We are here to help and will respond as quickly as possible.
Contact Email:privacy@barberini.example
Contact Address:Barberini Limited, 123 Business Street, Paphos, Cyprus
Contact Phone: +357-99-179182, +357-96-441610 (Monday to Friday, business hours)
Note: The above contact details are provided for privacy-related inquiries. For general customer service or other requests, please refer to the contact information provided on our website’s Contact page.
If you are not satisfied with our response to any privacy-related concern, you also have the right to seek advice or file a complaint with your national data protection authority or another relevant regulatory body.
Updates to the Policy
We may update or modify this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other operational reasons. When we make changes, we will post the revised policy on this page and update the "Last Updated" date at the top or bottom of this policy. If the changes are significant, we may also provide a more prominent notice (such as on our homepage or via email notification, if appropriate).
We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information. Your continued use of our website or services after any modifications to this policy will constitute your acknowledgment of the changes and agreement to be bound by the updated policy.
Should you disagree with any changes to this Privacy Policy, you may close your account (if you have one) and/or refrain from using our website. If you have specific concerns about changes, please contact us using the contact information provided above, and we will be happy to address them.
By using our site and services, you acknowledge that you have read and understood this Privacy Policy. Thank you for trusting Barberini Limited with your personal data. We are dedicated to protecting your privacy and ensuring that your personal information is handled safely and responsibly.